What is Group Content Management?
My Surgery Website is the first company to build this technology, allowing us to connect any website within your network. Connecting websites together allows central content administration, reducing the administrative burden on individual practices. Gone are the days of group admins having to update each site independently.
What is the benefit to my network?
Once all your websites within your network have been connected, they will be able to deploy News, Blogs, Content Pages and much more to all the websites in the network. They will be able to create bespoke group forms and process patient responses on behalf of the practices.
This article will explain the following how to:
- Publish an announcement
- Create a Shared Content Page
- Create a Custom Form
- View and Process Online Submissions on behalf of practices
Setup a Group
Once the group is setup, each member of the group will receive an email as seen below:
If a practice does not receive or misses the initial invitation email, they can manually accept the invite via FPMS. The GP Networks tool via Settings will show them a "My Invites" notification. Select the green tick icon to accept the invitation:
To see which practices have been accepted, select the "select site to preview" option in Networked Websites as a quick way to see what practices are within a group.
Publish an Announcement
Announcements allow you to publish content to the top of each practice's homepage.
Click on your Group Name to expand the content section, then click on Add Content:
Enter a Title, the Content, and attach a file if necessary:
Once complete, select Save and Publish and confirm on the popup.
Every practice in the group will have the announcement published to the top of their on homepage, as seen below:
Tip - If it is a large announcement and there is lots of content - We would advise creating a pdf document and attaching it as a file, Instead of creating a large notification which takes up a large proportion of the practice's homepage.
Remove an Announcement
To remove the announcement, select the Delete Content button:
Create a Shared Content Page
Your Group can create shared content pages that practices can place on their website.
For example, your Group may create or update some Social Prescribing content, allowing a practice to create a page on their website and use your content.
To get started, on the Group Website, go to the Editor on the left and select Content Pages:
Select "+ New Page" at the top, Enter a Page Title and select Shared Content as the type of page:
You can then click on Add Content Row to add your content via information widgets:
Send Page Created Email - Select this button to send a notification to practices about the new piece of created content
Send Page Update Email - Select this button to send a notification to practices about an update on this content page
Enable on a Practice Website
Practices can make use of these shared content pages, by adding the content wherever they wish on their website.
If they create a new page as seen above, put in a Page Title, and select Shared Content. After page creation, they'll see a Choose Shared Content section. Hover over this and select EDIT:
From the left, they'll see a list of any Shared Content created by the Group.
If I select Flu Vaccination Content, the shared content from the Group will be published on the Practices page:
The practice can then link the page on the website as normal, either via a menu or a widget.
Create a Custom Form
Group administrators can also create bespoke forms that practices.
In FPMS, select the 4th icon Website Tools on the left, then Form Builder:
To create a new form, select Create New Form in the top-right:
We would recommend seeing our how to build a form from scratch article which explains the process form start to finish.
Important - When you save the form, ensure that you have Enabled Group Specific Form
Practices in the group will be able to see the form in their form builder under the Group Forms heading and also use the group form on their website when creating a new form page.
View and Process Online Submissions on behalf of practices
Group administrators can view and process online submissions for practices in the group.
Select the 4th icon on the left, Website Tools, then Form Manager.
A Practice Name filter allows you to filter forms for each practice.
Our How to use Form Manager article explains in detail how to view, process, download and delete online submissions.
Important - Practices will only see submissions from their practice website. The Group administrator can see all online submissions in the form manager for the entire group.