Please note: this article is only applicable to websites built after November 2018.
This article covers how to use the Form Builder tool found in FPMS/FPMS Pro to customise and create online forms for your website.
In this article:
- Dos and Don’ts
- Common Problems/Mistakes
- Common Questions/FAQs
- Related Articles/See Also
Plan your form requirements before you start.
Consider using a copy of an existing form as a base and adapting it to your needs to minimise work.
- Log in to FPMS/FPMS Pro and go to Website Tools > Form Builder.
- You will see the list of existing forms.
- The list gives the name of the form, a description of its purpose, the type of use it is recommended for, draft or published indicator and icons that allow you to edit or delete the form.
To Edit a form
- Click the pencil icon next to the form you wish to edit.
- If the form has already been published you will need to Un-publish it before you can edit it. Click the Un-publish button if this is necessary.
- You can update the form details, such as name, description and type using the fields at the top.
- Update how the form is handled by clicking Emails under the "Actions when submitted" section on the right hand side and selected the email address that will receive the form submission notification.
- To alter any of the questions scroll down.
- The form is arranged in sections which contain questions and data fields.
- To alter a section header click the green pencil icon in the top left hand corner of that section. Enter the new details and Save.
- To re-order the questions in the section click the green drag and drop icon in the top left hand corner of that section. Drag and drop the questions into the required order and click Save.
- To remove the section click the green cross icon in the top left hand corner of that section. You will be asked to confirm deletion.
- To add a new question click the green plus icon in the top left hand corner of that section. A new item will be added to the bottom of the section. Scroll down to edit it.
- Enter the text for your new question.
- Choose if an answer to this is mandatory using the "Required" checkbox.
- Set the question type: simple text, paragraph, date, choose one item, choose multiple items, drop-down list or yes/no.
- If your question type is choose one item, choose multiple items or drop-down list set the options to be chosen from by clicking the "Add option" button. You can drag and drop the options to arrange the order. To remove an option click the cross icon next to it. Click Save.
- To edit a question click the green Edit button next to a question and follow steps 11-14 above.
- To delete a question click the green Edit button then click the red Delete button and confirm.
- To add a new section click the Add section button near the top of the page. This will be added at the bottom of the form.
- To rearrange the sections click the Reorder sections button near the top of the page. You can drag and drop the options to arrange the order. Click Save.
- When you have finished use the Preview button to check that your form appears as intended.
- When you are happy with the form click the Publish button to make it available within your website.
To create a new form
- If your form is similar to an existing one we recommend using that as a template by creating a copy of the existing one and then editing it.
- Open the form you wish to make a copy of by clicking the pencil icon next to it in the list.
- Click the Copy button.
- Your copy will be added to the list as "Copy of - form name".
- Use the instructions above to edit the new form.
- If you want to create your own form completely click the green "+ Create New Form" button at the top of the form list.
- A completely blank form will be created. Use the instructions above to edit the new form.
- When you are finished click Save and Publish if you are ready to use the form. You don't have to publish the form immediately.
- The new form will now appear in your list of forms.
To Delete a form
- Click the trash can icon next to the form you wish to delete.
- A message will appear asking if you are sure you wish to delete it.
- Click Confirm to delete the form or Cancel if you do not wish to delete it.
Dos and Don’ts
- Only delete a form if you a very sure you won't need it as these can not be retrieved after deletion.
I've created a new form but I can't see it when I try to add it to my website.
Check that you have published the form.
I can see the forms but I can't edit or delete them.
Check, or ask your FPMS admin, to check that you have the required level of user access.
How do I add my new form to my website?
See How do I add a form to my website?
Related links/See Also
form, builder, custom, adjust, customise, edit, create